What we do with your data
We collect personally identifiable information (“data”) when you register with us and when you use our services. Any data we have necessarily collected from you is held only to enable us to perform the tasks we have been requested to carry out such as to provide elements of your holiday as booked or to relay information to you. It is not passed on to any parties who are not directly involved in providing elements of your holiday, processing your payments and safeguarding any funds paid to us. Here we outline the various ways we may hold data on you and what we do with that data.
If you make a booking with us
To complete your booking we will hold all information passed to us during the booking process. The names of all party members, ages and date of birth of most party members, the address of the party leader and various contact telephone numbers. If you paid by credit card over our invoicing system, we do not receive copies of your payment receipts nor do we have access to your card details. We are required to hold the booking records for six years and this information is held at our premises both on paper records and in our database.
Our agents records
Some of this data is passed on to our agents and villa managers overseas to enable them to process your booking and to provide your accommodation or rental vehicle for the people named on your booking form. This information is normally limited to the surname of the lead passenger, flight arrival details, the number of adults and children in the party and occasionally their ages where it will enable our agents to provide a more tailored service, especially for very young or perhaps elderly members of your party.
We may also, usually with your permission, pass on your mobile phone number to selected agents, particularly when the arrival arrangements detail that you will be met either at or en route to a villa to enable that agent to ascertain your location in case you are delayed or lost.
If you have e-mailed us for information and indicated that you would like to receive news and information on products and services as well as any special offers from The Holiday Villa Company Ltd, your e-mail address, name and area or areas of interest will be stored on our contacts database. We will contact you from time to time, by e-mail with information that we feel is of interest to you, based on your requests of us. With every mailing you will have the option to have your details removed from the contact database simply by sending an e-mail back to us. If at the initial point of contact you indicated that you would not like to receive further information from us, your details are removed immediately after your request has been responded to.
For any of the above purposes we, or our agents, or our bankers may transfer data outside the European Economic Area (“EEA”). Countries outside the EEA may not offer the same level of protection of personal data as those countries in the European Union.